BlumShapiro Consulting was engaged by the City of Hartford to provide Program Management services. Learn more about their challenges and the ultimate solutions.

Challenge:

The strategic mission of the Metro Hartford Innovation Services (MHIS) is to provide leadership, coordination and support for the information technology and communication needs of the City of Hartford, the Hartford Public Schools and the Hartford Public Libraries. Integration of the city’s financials, payroll/personnel, human resources, work order processing, general revenue and property revenue systems is managed within the MUNIS Financial Management Systems Application (MUNIS), which is an enterprise-wide software solution that integrates about 15 complex modules. The Chief Innovations Officer of The City of Hartford needed assistance in establishing a program management process for the many project requests under the MUNIS program umbrella.
Opportunities existed to increase the likelihood of success and improve stakeholder satisfaction through the refinement of the processes and tools that are used to manage the MUNIS program. These included potential issues and risks:

  • Lack of consensus on priority among project requests
  • Unrealistic expectations for ability to accomplish projects, given MHIS capacity
  • Poorly defined and continuously changing scope
  • Portfolio of interdependent projects were not managed as a cohesive program
  • Insufficient communication with reporting to key stakeholders
  • Disparate and un-managed project artifacts
  • Lack of communication and coordination among project teams
  • Inconsistent achievement of deadlines

Solution:

MHIS engaged BlumShapiro Consulting due to their extensive expertise in project, program and portfolio management. BlumShapiro Consulting implemented a program governance process and team for managing the large portfolio of project requests. The MUNIS Program Governance solution consisted of establishing the following program processes:

  • Program Roadmap
  • Scope Management & Change Control
  • Monitoring & Controlling Processes: Governance, Dashboard
  • Issue & Risk Tracking Logs
  • Communication Plans
“BlumShapiro Consulting had a process they followed, engaged our stakeholders and guided us every step of the way. They have been very flexible and responsive to supporting our needs.”
                                                                          -Ms. Sabina Sitaru, CIO, City of Hartford

Benefits:

As a result of BlumShapiro Consulting implementing the MUNIS Program Governance process and team, the City was able to realize an abundance of benefits that ranged from increased productivity to improved stakeholder satisfaction. These benefits include:

  • Governance team provided periodic review and assessment of relative project priority
  • Global visibility into project queue
  • Realistic expectations for project implementation schedules were established
  • Visibility into status of active projects in the program
  • Increased stakeholder satisfaction from improved visibility into active projects and the project backlog

Services Provided: Program Management
 

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