Time. Workflows save time by automating processes.
Time is the only resource that you can’t create, buy, acquire, borrow or steal. That, makes time incredibly valuable, which has been recognized by great thinkers throughout the years.
And for the more practical, less philosophically minded, “Time is money.” Benjamin Franklin
Workflows create time for people by automating routine processes by machine. It’s that simple.
For any division, organization or line of business that has a routine process that is used regularly, it is worth investing in the development of an automated workflow.
Here’s how it works, in a simple example. Using an “off the shelf” tool you can have your phone check the weather and remind you to dress appropriately.
IF it’s likely to rain today THEN text me a message to bring my umbrella.
Have trouble maintaining your inbox and afraid you’re going to miss an important message from your manager?
IF <manager> sends me an email, THEN text <number>.
These are both super easy to set up with drag and drop workflow automation tools like “If this then that” and Microsoft Flow.
Workflows not only save time, they can relieve workers of a monotonous routine function enabling them to focus on more important work.
Workflows can capture institutional knowledge-reducing reliance on an individual by putting process into a system that can be shared and used by the entire organization. When a process is independent of an individual, that process can be decentralized, meaning that the knowledge of that process can be shared at scale. Decentralized processes create speed, efficiency and transparency, critical factors in digital transformation.
In short, workflows save time through basic automation. What’s amazing about workflows is how easily they scale, saving a little time for many which adds up to a whole lot for the organization.